QlearView vs Excel: project management without spreadsheets.
Excel is clever. Flexible. And everyone knows it. But it was not built for teams collaborating on projects. No real time updates. No task handover. No connection to your other tools.
At some point maintaining the file takes more time than the work itself.
- Built in Belgium
- EU hosting (Paris)
- GDPR compliant
Comparison
| Feature | QlearView | Excel |
|---|---|---|
| Real time collaboration | Yes | No |
| Task handover and ownership | Yes | No |
| Teamleader integration | Yes | No |
| Exact integration | Yes | No |
| Built in time tracking | Yes | Manual |
| Mobile friendly | Yes | Limited |
| Free for whole team | Yes | Yes, licence required |
| Built for project tracking | Yes | No |
| Automatic statuses and reminders | Yes on Pro | Only via macros |
Who QlearView is a better fit for
Teams keeping their project planning in one master Excel, mailing colleagues and wondering every Monday who has the latest version. Excel is brilliant for numbers and scenarios, but terminally bad at version control, collaboration and reminders. Once you're searching for tasks that "should have been done last week", you have gone too far.
Small to mid sized agencies, IT teams and consultancy that want to grow without landing in "project tool marathon". QlearView starts on Starter for zero euros for unlimited users. You replace three files (planning, timesheet, client dossier) with one workspace, without first evaluating six trial subscriptions.
Organisations that keep Excel for reporting and analysis but want daily task tracking elsewhere. QlearView exports cleanly to CSV or Excel when the finance department needs a pivot after all. You do not replace Excel; you stop managing projects in it.
What you don't actually miss
Formulas and pivot tables for analysis. QlearView is not a spreadsheet replacement; keep Excel for budget scenarios, resource planning and reporting. What you do miss after switching: broken linked cells, wrong autofill copies, and colleagues mailing the "master" version because SharePoint "can't find it".
Manual timesheets with conditional formatting. Hours in QlearView are logged on the task, marked billable or not. Your export to Exact or Teamleader (on Business) does the math for you, with period close locking the entries.
Migration in practice
- List your active projects from a single master file. Split per client or internal initiative.
- Create a project per client or initiative in QlearView and move open rows as tasks. Use your spreadsheet as a checklist, no automatic import.
- Invite your team. Starter is free for unlimited users, so everyone can join right away.
- Put the existing Excel on read only and announce a cut off date. New changes only in QlearView. Teams often clear that phase within a week.
Historical data you want to keep but not update? Leave Excel as an archive and link to it from QlearView project notes.
"Our planning lived in one Excel with macros nobody dared touch anymore. Now everyone sees the same state, and the account manager knows what runs today without asking me."